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Glossary

Data Controller

Last reviewed

The legal entity that determines the purposes and means of processing personal data. Controllers carry primary responsibility for compliance with data protection law. Also called "Controller".

The Controller is the legal entity that decides what to do with personal data: which data to collect, why to collect it, how long to keep it, who to share it with. Under the GDPR, the Controller bears the primary legal accountability; under similar US state laws (which often use the term "Business"), the same concept applies under a different label.

A few common cases sharpen the definition. An e-commerce company that decides to collect customer addresses for shipping is the Controller. A SaaS vendor that hosts that company's CRM is not the Controller of those customer records — it is the Processor. But that same vendor, when collecting analytics about its own logged-in users, becomes a Controller for that separate dataset.

The Controller/Processor distinction drives the operational compliance model. Controllers issue instructions and answer to data subjects and regulators; Processors execute under contract. Every system in an organization's data map should have its controller/processor responsibility documented, because the same vendor relationship can include both roles for different data — and the legal obligations differ accordingly.